FitStat Co · Products and Services
FitStat Ops
Gym Operations Management · CRM-Agnostic · Multi-Brand Stance
What We Are
FitStat Ops is a gym operations management firm. We run the back-office of independent fitness studios — payroll, compliance, tech, and reporting — regardless of which software the gym already uses. We fit around you, not the other way around.
We operate visibly or silently depending on what each gym needs. At Fit Formula we're fully branded. At others, we're the invisible engine. Either way, the service is identical.
The Model — Three Layers of Value
Tech Stack
The Engine
We work with whatever CRM and tools the gym already has — YDL, Kore, or nothing. We configure, integrate, and manage the tech layer. You don't manage vendors. We do.
Operations
The Service
Monthly management of the back-office — trainer payroll with TDS, compliance calendars, staff HR, cohort programming, and owner reporting that actually makes sense.
Intelligence
The Edge
The FitStat intelligence layer connects to the gym's existing CRM data and adds what no CRM shows: TDS-adjusted payroll, partner revenue-share, cohort retention, compliance alerts.
Brand Stance — Three Commercial Tracks
Every gym is different. Some want to shout that they're professionally managed. Others need complete operational discretion. FitStat accommodates all three stances under separate commercial agreements.
Track 1
Branded Partner
"Powered by FitStat" fully visible
↳ Live example: e.g. Fit Formula
Standard rate card. FitStat branding earns us visibility and referrals — we share that benefit with the client through the best pricing.
Track 2
Negotiated
Branding agreed case by case
Standard rate card. Branding visibility is agreed in the MSA branding clause — it's a goodwill conversation, not a price driver. NDA optional.
Track 3
White-Label
FitStat completely invisible
Premium rate card. White-label engagements carry higher ops discipline, zero referral benefit for FitStat, and formal confidentiality obligations. Separate NDA + white-label MSA required before engagement starts.
What FitStat Covers — Full Service Scope
📋 Tech Stack Management
- CRM onboarding and configuration (YDL, Kore, or other)
- WhatsApp automation setup — renewal, birthday, invoice templates
- Timmy biometric or equivalent entry system install + CRM sync
- FitStat intelligence dashboard
- Single vendor point of contact — no juggling multiple software teams
💰 Payroll & Compliance
- Trainer fee calculation — TDS-grossed, leave-adjusted, incentive-inclusive
- Monthly payslip PDF generation and delivery (Zoho Mail + WhatsApp)
- TDS filing calendar and advance reminders
- Professional Services Agreements (PSA) drafting + renewals
- PT (Professional Tax) and GST compliance tracking
📊 Owner Intelligence
- Daily revenue snapshot beyond what the CRM shows by default
- Monthly P&L with expense category breakdown
- Partner / revenue-share calculation and transparent reporting
- Member retention signals — at-risk flagging before churn happens
- Cohort progress tracking and renewal likelihood scoring
🏋️ Operations & Programming
- Science-based cohort program design and scheduling
- Group class timetable management and trainer assignment
- Equipment maintenance scheduling and accountability
- Staff attendance anomaly detection and escalation
- Opening / closing SOP checklists and daily accountability
📱 Community & Social ADD-ON
- Instagram + Facebook editorial management — approve, schedule, maintain cadence
- WhatsApp group management — members, trainers, and leads groups separately
- Monthly content calendar with gym staff for consistent posting
- Brand voice consistency and content review before publishing
- White-label variant available — FitStat completely invisible
🔌 What Your CRM Already Handles (We Don't Rebuild)
- Member database — enquiries, active members, lapsed
- Invoice generation and payment tracking
- Check-in register (via biometric sync or manual)
- WhatsApp renewal, birthday, and invoice automation
- Revenue and expense registers
🧠 What FitStat Adds on Top of Any CRM
- TDS-correct trainer payroll (no CRM computes this correctly)
- Partner revenue-share splits and transparent reporting
- Cohort programming overlaid on member records
- Cross-period P&L intelligence and trend analysis
- Compliance calendar — TDS dates, PT, PSA renewals
Tech Stack — How It Fits Together
Packages
Full pricing, feature comparison, and add-ons are on the pricing page.
View PricingWho This Is For
✅ Perfect Fit
- Independent gym or fitness studio, 1–3 locations
- 50–500 active members
- 2–15 trainers on payroll or contract
- Owner currently doing ops themselves or with one front-desk staff
- Any CRM — YDL, Kore, Excel, or nothing at all
- Bangalore, Hyderabad, Chennai, Pune — Tier 1 Indian cities
❌ Not a Fit
- Large chains with a dedicated ops manager on payroll
- Studios already running a professional back-office team
- Gyms unwilling to share operational data with FitStat
- Single-trainer home studios under 30 members
- Owners looking for a software login only, not a managed service
Live Proof
Fit Formula Fitness Studio — Marathahalli, Bangalore
FitStat has been managing Fit Formula's full operations since April 2026 under Tier 3 (Ops Partner) with full branding. YDL, WA Sender Pro, Timmy biometric, the FitStat intelligence layer, and payroll engine are all live. Every service we sell has been built and tested here first.